Clubspot now offers the support for deferred social events! This means your members won’t be billed at the time of registration, but instead you can bill members at a later date (for example after the event has taken place).
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Reach out to [email protected] to have this feature enabled on your dashboard!
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Deferred payments are a great option for events that bill via house accounts. Enabling this for a social event allows the event administrator to collect registrations without any upfront billing, and then allows them to bill participants and that desired time.
On the Inbound payments page on your social event dashboard you can switch from the default up front payment model to the new deferred model!
Registration that come in will be marked as draft charges up and until you Click the “Unbilled Total” button to bill all members. Tickets and registrations that are removed prior to billing will not be charged. It is also common to allow cancelations in concert with a cancelation window when using deferred payments. These setting live under Settings —> Basic Details for that event.
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With deferred payments enabled, registrations are restricted to house account charges only.
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When it comes time to bill your members, you’ll want to do so on the Inbound Payments page by clicking the Unbilled Total button. This will automatically invoice all of your signups and change the status of their payment from draft to billed. That charge will be included on the members next statement.
If a member cancels their signup prior to when you collect billing, you only need to archive their registration in order to exclude them from the total deferred income that is billed to house accounts.
Caution: If you change the price of your ticket AFTER a member has purchased it with deferred house account payment, the new price will be used when collecting payment. This can be alarming to members who are charged a different rate than the list price at signup, so please use caution when changing ticket prices.