This guide explains how to read a member invoice. Each invoice includes a number of standard sections, which we walk through in detail below. Please scroll down for explanations and examples, with a sample invoice.

Sample invoice

Bill to

The Bill to section displays the club burgee/logo and member details, including name, address, and account (member) number. It also displays the invoice number, the date the invoice was issued, a due date (if any), and the current status of the invoice.

<aside> 👉 Clubspot invoices are designed to be printed, tri-folded, and placed in a standard envelope so that the member’s name and address appear in the window. To customize the position of the address to fit your preferred envelopes, please contact [email protected].

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Summary

The Summary section displays three key figures:

• Previous balance - The member’s balance just before this invoice was issued.
• Invoice total - The sum of all the line items on this invoice.
• Total due - the balance due immediately after the invoice was issued - this will always equal Previous balance + Invoice total.

These figures all represent member balance at a specific moment in time (when the invoice was issued). Members can also click a link to view their Realtime Statement which always shows the current balance due.

<aside> ✅ If the invoice has been paid already (eg. via autopay) there will be a green checkmark indicating the Paid status in the Summary section.

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Memo (optional)

The memo field typically displays the default memo that you have configured across all club invoices. To change this field, please contact [email protected].

Invoice Detail

The Invoice Detail section shows all of the individual line items that are grouped together on this invoice.