Create a Social Event

Go to the Events tab on your club dashboard and click Social Events. Next, go to the top of the page and click “+ new event”. You will be prompted to name your event and select a date. Please note that by default, the list of social events is pre-filtered to show only the upcoming events. Click the x next to the ‘upcoming’ filter to remove it and view all past events.

Manage the Event Settings

Administrators

You can give specific people access to the event by adding their email address under Settings > Administrators and then “+New Admin”. This is not necessary for anyone who is already a full or social event admin in your Clubspot account, but recommended for sharing access to only this specific event with a user. This is most likely a volunteer or committee member working on one event.

Basic Details

Now that your event has been created, you can manage all of the settings and details within your club dashboard. Go to the Settings tab, and click on Basic Details.

Here you can configure the framework for your event, including the start/end time, membership requirements, and cancellation rules. You can insert an image and description to be displayed on the event page. Once you are ready to have people register for the event, change the Online RSVPs status to Open. If you want your Social Event to show up on the Calendar or Events List on your website powered by Clubspot, you must turn the on the Published toggle at the top of your basic details.

Toggling on ‘members only’ ensures that the user logs in with their membership credentials before purchasing a ticket. It’s also possible to drill down allow only certain membership types to register for this event:

<aside> ⚠️ If the “members only ” toggle is turned ON, members can still add guest tickets to their reservation, but the order must be placed by a member.

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The Basic Details page is also where you have the ability to apply a default service charge for social events. Use the toggle on individual social events to turn the charge on/off for any particular event.

<aside> ✉️ If you would like to enable the ability to apply a service charge to your social event, please contact [email protected] for setup.

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