We are constantly improving the Clubspot platform, and launching new features to support our incredible customers! Stay tuned here for a running list of platform updates.

<aside> 📣 We always love to hear what you think of our new features! Please feel free to email us at [email protected].

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August 2025

• Membership

  • Toggle to prevent members from self-renewing their membership, even if web access is still enabled (in membership → other settings)

  • The members table now supports filtering by age, making it easy to instantly pull up members over, under, or at a specific age. You can also combine the age filter with category and/or plan filters to flag members that may be aged out (or about to age out) of age-constrained categories or plans.

    

  • Improved search speed and relevance for members table.

• POS
  • If member doesn’t have an email on file, we will default to the primary member’s email address for emailed receipts (unless explicitly set to no receipts)
• Gift Cards
  • Ability to assign an unassigned gift card to a membership
  • View gift card usage (from admin dashboard)
  • Separate columns for member number and code in favor of old “details” column
• Banquets
  • Updated calendar to use new calendar component
    • Can add colors to event types
    • Can subscribe to event tags and add custom calendar events (ie reminders, notices, etc.)
    • Updated new calendar to use striping for statuses when an event is closed, tentative, or inquiry
• Products
  • Ability to set image crop for products (impacts POS and mobile ordering) – can set to crop the image to fill the space (default) or always show the entire image. These settings apply to the product reservation pages also.
  • Supercharged search speed and relevance for the products dashboard, making it easier to find the exact product you’re looking for amongst thousands of results.
  • Account mapping updates
    • New type ahead search for account mapping overlay
    • Updated headers to be sticky to eliminate need to scroll all the way back to top
    • New type ahead search for account mapping (instead of huge dropdown):
      • Updated account mapping on individual product details pages
      • Replace COA account in chart of accounts -> account details
      • Member billing → credit/debit overlay → using typeahead for class and department (also added new confirm button UI)
• Lodging
  • Ability to add a “calendar title” to reservations to customize how they appear in the calendar, otherwise defaults to “Name (# of participants)”
  • Ability to add itinerary lines with start date/time only (no end date/time)
• Batch billing
  • Ability to backdate batches when using the file upload method
• Golf
  • Recurring tee time blocks
  • Scan products from within the mini POS
  • Condensed tee sheet view
  • Toggle to show only available tee times
  • Refresh button
  • Improved messaging for unavailable tee times on the member-facing tee sheet (when the number of players is incompatible, the time is in the past, etc.)
• Data request
  • New page for users to make data requests
    • https://theclubspot.com/data-request
    • Automatically sends email to support about the data request

July 2025

• Tee sheet v2.0

  • Exciting interface and workflow refresh to make it faster than ever to close out orders, add items, and manage your tee sheet.

    

  • Highlights include:

    • Ability to add products to any tab directly directly from the tee sheet (without needing to launch the POS at all).
    • Multi-player close-outs (eg. charge any number of players with a single payment).
    • Faster member lookups and tee time creation.
    • Streamlined rules engine to dictate default fee types and transportation options based on membership status, number of holes, membership add-ons (eg. cart plans), etc.
    • The same fee products can now be shared across any number of schedules
    • Ability to change the customer on the fly for any tee sheet checkout
    • Quick actions to add a specific group size with fewer clicks
    • Notification to players added to reservation by member after reservation was initially created
    • New toolbar for selecting player, course and date

• Lodging

  • New lodging calendar to view reservations and add lodging-related events
    • Leverages new calendar component, so you can filter by rooms and additionally filter by calendar tags to see tags relevant to this calendar
    • You can add a tag to the calendar by creating a calendar_subscription, which links an event tag to the lodging calendar (now you’ll see all events with this tag when viewing the lodging calendar)
    • Can add tags to events and lodging reservations to group them and allow better filtering
  • Updated lodging itineraries to include start/end times (reservation details → check-in tab)
  • Uses local storage to track which tags/calendars are selected in the filter so you can leave the page, refresh, etc. and preserve your preferred view

• Boats

  • Ability to toggle which data fields we want to collect
  • New clubs by default will now only collect boat name, sail number, class, and fleet
  • Boat details on the admin and member dashboards will only show the collected data fields
  • There is now a general notes component that can be used for any details view

• Notifications

  • New page on member portal and section within iOS and Android apps.
  • Lists all push notifications that have been sent to members and differentiates between bulk (messages sent by the club) and individual (confirmation messages)
  • Highlights unread messages, and allows members to filter by message type.

• Point of Sale
  • Automatic surcharging
  • Mobile ordering
• Member portal